certification form for use of cbd oil

2017 Code of Virginia
Title 54.1 – Professions and Occupations
Chapter 34 – Drug Control Act
§ 54.1-3408.3. Certification for use of cannabidiol oil or THC-A oil to treat intractable epilepsy

“Cannabidiol oil” means a processed Cannabis plant extract that contains at least 15 percent cannabidiol but no more than five percent tetrahydrocannabinol, or a dilution of the resin of the Cannabis plant that contains at least 50 milligrams of cannabidiol per milliliter but not more than five percent tetrahydrocannabinol.

“Practitioner” means a practitioner of medicine or osteopathy licensed by the Board of Medicine who is a neurologist or who specializes in the treatment of epilepsy.

“THC-A oil” means a processed Cannabis plant extract that contains at least 15 percent tetrahydrocannabinol acid but not more than five percent tetrahydrocannabinol, or a dilution of the resin of the Cannabis plant that contains at least 50 milligrams of tetrahydrocannabinol acid per milliliter but not more than five percent tetrahydrocannabinol.

B. A practitioner in the course of his professional practice may issue a written certification for the use of cannabidiol oil or THC-A oil for treatment or to alleviate the symptoms of a patient’s intractable epilepsy.

C. The written certification shall be on a form provided by the Office of the Executive Secretary of the Supreme Court developed in consultation with the Board of Medicine. Such written certification shall contain the name, address, and telephone number of the practitioner, the name and address of the patient issued the written certification, the date on which the written certification was made, and the signature of the practitioner. Such written certification issued pursuant to subsection B shall expire no later than one year after its issuance unless the practitioner provides in such written certification an earlier expiration.

D. No practitioner shall be prosecuted under § 18.2-248 or 18.2-248.1 for dispensing or distributing cannabidiol oil or THC-A oil for the treatment or to alleviate the symptoms of a patient’s intractable epilepsy pursuant to a written certification issued pursuant to subsection B. Nothing in this section shall preclude the Board of Medicine from sanctioning a practitioner for failing to properly evaluate or treat a patient’s medical condition or otherwise violating the applicable standard of care for evaluating or treating medical conditions.

E. A practitioner who issues a written certification to a patient pursuant to this section shall register with the Board. The Board shall, in consultation with the Board of Medicine, set a limit on the number of patients to whom a practitioner may issue a written certification.

F. A patient who has been issued a written certification shall register with the Board or, if such patient is a minor or an incapacitated adult as defined in § 18.2-369, a patient’s parent or legal guardian shall register and shall register such patient with the Board.

G. The Board shall promulgate regulations to implement the registration process. Such regulations shall include (i) a mechanism for sufficiently identifying the practitioner issuing the written certification, the patient being treated by the practitioner, and, if such patient is a minor or an incapacitated adult as defined in § 18.2-369, the patient’s parent or legal guardian; (ii) a process for ensuring that any changes in the information are reported in an appropriate timeframe; and (iii) a prohibition for the patient to be issued a written certification by more than one practitioner during any given time period.

H. Information obtained under the registration process shall be confidential and shall not be subject to the disclosure provisions of the Virginia Freedom of Information Act (§ 2.2-3700 et seq.). However, reasonable access to registry information shall be provided to (i) the Chairmen of the House and Senate Committees for Courts of Justice, (ii) state and federal agencies or local law enforcement for the purpose of investigating or prosecuting a specific individual for a specific violation of law, (iii) licensed physicians or pharmacists for the purpose of providing patient care and drug therapy management and monitoring of drugs obtained by a registered patient, (iv) a pharmaceutical processor involved in the treatment of a registered patient, or (v) a registered patient or, if such patient is a minor or an incapacitated adult as defined in § 18.2-369, the patient’s parent or legal guardian, but only with respect to information related to such registered patient.

Physician Registration Changes and Proposed Regulatory Changes

Virginia’s medical cannabis program is moving forward, with a notice of proposed regulations and a new physician registration form. However, the Board of Pharmacy, whose ad hoc committee is currently evaluating pharmaceutical processor applications, has signaled that it will not be announcing the conditional permit recipients at its August 14th meeting, as was previously expected. The 53 applicants to the Board may be looking at a delay of weeks or months.

In the meantime, physicians can begin to prepare for increased demand from Virginians for medical cannabis certifications by registering with the Board of Pharmacy using its new application form. Also, industry stakeholders have until August 22nd to comment on the proposed regulations to replace the emergency regulations adopted by the Board earlier this summer.


Patients require a valid certification from a Board-registered physician in order to legally possess medical cannabis in Virginia. Physicians who wish to issue such certifications, or have issued such certificates within the last 12 months must fill out the new application to register with the Board of Pharmacy. The previous Board of Medicine form has been removed from the Board of Medicine website. Once an application has been submitted, the Board anticipates it will take 7-10 days for the applying physician to receive approval. If approved, the Board will send the registered physician a link to the new written certification form to issue to patients.

Issuing certificates to patients without first registering with the Board constitutes a violation of the emergency regulations (and, presumably, the final regulations that are adopted in September) and will likely compromise a patient’s affirmative defense if a certification is called into question. In addition, physicians should be aware of the requirements for issuing certifications, including the assessment and evaluation, and notification of risks and benefits.

Physicians interested in their obligations regarding recommending medical cannabis to their patients may contact a Nixon Law Group attorney for assistance.

Businesses such as therapeutic massage, chiropractic care, naturopathy, acupuncture, and medical cannabis are often subject to a different regulatory and reimbursement landscape. Click to discover how we can help you understand the complex rules in your industry and expand your business.


On July 23rd, the Virginia Board of Pharmacy (the “Board”) published a notice stating it plans to adopt final regulations for pharmaceutical processors to replace the current emergency regulations at its upcoming meeting on September 25th. The original emergency regulations became effective August 7, 2017. These regulations were amended to align with the passage of HB1251, which expanded the original law to allow doctors to recommend cannabis oils for “any diagnosed condition or disease.” The Board formally adopted the amended emergency regulations at its June 2018 meeting. Key changes proposed in the Board notice are summarized below.

Contact a Nixon Law Group attorney with any questions regarding the proposed rules or emergency regulations.

1. Replacing “intractable epilepsy” with “any diagnosed condition or disease”

The amended regulations allow physicians to provide certifications to their patients, based on their clinical judgment, for any diagnosed condition or disease. Physicians were formerly restricted to certifications only for patients with “intractable epilepsy”.

2. Addition of a registration fee for CBD and THC-A oil products

The amended regulations add a $25 fee for “Registration of each cannabidiol oil or THC-A oil product” as part of the pharmaceutical processor permit fee schedule.

3. Removal of Virginia Prescription Monitoring Program registration requirement for practitioners

The amended regulations no longer require that practitioners register with the Virginia Prescription Monitoring Program. However, physicians will need to use the Program to determine which, if any, covered substances have been dispensed to a particular patient receiving a certification. “Covered substance” means all controlled substances included in Schedules II, III, and IV; controlled substances included in Schedule V for which a prescription is required; naloxone; and all drugs of concern that are required to be reported to the Prescription Monitoring Program, pursuant to this chapter. “Covered substance” also includes cannabidiol oil or THC-A oil dispensed by a pharmaceutical processor in Virginia.

4. Expansion of one-month supply limitation

The amended regulations increase the maximum supply of CBD and/or THC-A oils that a patient may obtain from a one-month supply within a one month period to a 90-day supply within a 90-day period.

5. Simplification of language regarding background checks

The amended regulations clarify that the Board requires sufficient information to conduct background checks on all pharmaceutical processor “applicants”. The previous language was inconsistent and seemed to indicate that only “owners” would require background checks. The term “applicant” is ill-defined in the regulations, and requires some clarification, so it remains unclear which individuals are subject to this requirement.

6. Increase in allowed number of cannabis plants on the property

The amended regulations significantly increase the number of plants allowed at a pharmaceutical processor. First, a pharmaceutical processor may initially cultivate enough plants for the number of patients anticipated in the first nine (9) months of operation. The emergency regulations limited that amount to the number of patients anticipated in the first three (3) months. Second, the amended regulations increase the per-patient plant count from four (4) plants per patient to twelve (12) plants per patient. Third, a pharmaceutical processor may base its patient count estimation on the previous 90 days’ dispensing data. That is an increase of 60 days as compared to the emergency regulations.

7. Addition of “Registration of Products” section

The amended regulations make clearer the Board’s desire to see a complete plan for the branded products of each Pharmaceutical Processor, including (beyond THC, THC-A, and CBD), CBD-A and all additional active ingredients constituting at least 1% of the batch used in the product.

8. Additional Labeling Requirements

The amended regulations include a revised list of labeling requirements, included below:

A. A pharmaceutical processor shall label each cannabidiol oil or THC-A oil product prior to dispensing by a pharmacist and shall securely affix to the package a label that states in legible English:

1. The brand name of the cannabidiol oil or THC-A oil that was registered with the board pursuant to 18VAC110-20-285;

2. A serial number as assigned by the pharmaceutical processor;

3. The date of dispensing the cannabidiol oil or THC-A oil;

4. An appropriate expiration date, not to exceed six months;

5. The quantity of cannabidiol oil or THC-A oil contained therein;

6. A terpenes profile and a list of all active ingredients, including:

a. Tetrahydrocannabinol (THC);

b. Tetrahydrocannabinol acid (THC-A); and

c. Cannabidiol (CBD);

7. A pass or fail rating based on the laboratory’s microbiological, mycotoxins, heavy metals, and chemical residue analysis;

8. The name and registration number of the qualifying patient;

9. The name of the certifying practitioner;

10. Such directions for use as may be included in the practitioner’s written certification or otherwise provided by the practitioner;

11. Name and address of the pharmaceutical processor; and

12. Any cautionary statement as may be required by statute or regulation.

B. No person except a pharmacist or pharmacist technician under the direct supervision of a pharmacist at the pharmaceutical processor shall alter, deface, or remove any label so affixed.

Nixon Law Group is following Virginia’s Medical Cannabis program closely. If you would like assistance drafting and submitting your comments, our attorneys can help. For more information about the Board’s action in June, the meeting minutes are available here. Comments may be posted online or sent directly to the Executive Director of the Board, Caroline Juran, RPh. Online comments should be posted on the appropriate forum on the Virginia Regulatory Town Hall website. Otherwise, comments should be sent to: